How Learning Management Systems Can Improve Efficiency

How Learning Management Systems Can Improve Efficiency

October 2, 2011 Email This Post Email This Post Print This Post Print This Post

Learning management systems go well beyond simply providing training programs to employees. In addition to a tool for delivering content, a learning management system will have tracking features that allow managers to check which courses have been completed. It may also have social learning features that give user the opportunity to share and communicate ideas, or support integration with the organisation’s current HR training databases in some way. As such, learning management systems can improve organisational efficiency in a number of different ways.

Flexible Delivery

Most learning management systems are extremely flexible when it comes to delivery. These factors contribute to cost reductions and facilitates learning, ultimately leading to productivity and efficiency gains.

  • Depending on how organises choose to implement their training program, flexible delivery can encourage employees to learn at their own pace.
  • Training can be accessed at any time of the day or week by multiple users from any location.
  • Organisations – especially those with a large workforce – can have staff complete training programs in a timely manner as delivery is much more efficient than physical, face-to-face programs.

Cost Reduction

The flexible delivery approach of learning management systems can lead to significant cost reductions over time. With virtually unlimited scalability and capacity for remote access, travel and time costs can be eliminated, and HR overheads can be greatly reduced.

Other than these immediate savings, the cost reduction benefits of learning management systems may reach further into efficiency gains made through management and monitoring benefits, better staff training through the ability to deliver targeted training programs, consistency of delivery, and ongoing evaluation.

Targeted Training Programs

Employers can tailor training programs for specific employees with higher risk profiles. Or to target staff of different training levels. Different modules can be combined and delivered to suit the individual employee’s role and particular training requirements.

Learning management systems can be used for compliance training, continuing professional development, inductions, or any other training programs, especially where employees need to obtain knowledge and training in a quick and efficient manner. Keeping up with compliance, keeping employees adequately licenced, and upskilling employees can all reduce business risk while improving productivity.

Management and Monitoring Benefits

Learning management programs allow management to track progress and completion, which is why learning management systems are commonly used for compliance training programs.

  • In some cases, tests may be administered where it’s important to evaluate employees before and/or after training.
  • Most platforms will allow management to access training records to help them make decisions about future development pathways. Managers can instantly assess what staff know and need to know.

A Single Learning Platform Ensures Consistency

As all users are given exactly the same program and material for each module, there’s no issue with consistency and thoroughness of delivering training programs. They can provide organisations with a single interface for providing new information about products, standards, important information, or compliance and regulatory requirements. Having all training information in a single system also allows managers to identify staff with certain qualifications at a single glance.

Rapid Deployment

A learning management system facilitates faster dispatch of information and knowledge within an organisation and as such, assists with the organisation’s coordination capabilities. At a basic level, this means organisations can change direction and get on board much more quickly in response to external factors. These may be issues driven by changing market conditions, a change in the regulatory environment, or other factors such as increased competition.

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